Your communication plan should address the following:
- Collection, filing structure for information gathering & storage -e.g. are existing structures in the organization sufficient? do different ones need to be created? This might be especially important in government contracts.
- A distribution structure -what goes to who, when, & how
- Communication format – if the stakeholder is very important, you might want to find out their preferred format is
- Methods for obtaining information – can you use online sources?
- Methods for updating
The next issue is to determine who is going to be involved in the communication effort. Communication is expected
Between project manager & top management.
Between PM & project team
Between PM & other stakeholders
Among team members
Between PM, project team & other groups
Between project managers